My Projects panel

When you create a project, it is automatically added to your My Projects panel, which collects all projects created with your account and within the teams you are a member of. This panel serves as the central workspace for monitoring, organizing, and managing your translation activity.

To access the My Projects panel, go to http://www.matecat.com/manage or click on the personal account icon and select My Projects.

The panel provides several elements that allow you to navigate your projects and teams, identify the team you are currently operating in, browse projects, filter them by status (Active, Archived, or Cancelled), and perform management actions such as editing project names.

Each project is displayed with its main information and includes project-level controls through the Project menu. Within every project, one or more translation jobs are listed, each with its own details and Job menu, where job-level actions can be performed.

From this workspace, you can review project and job information, perform management actions, and control the lifecycle of your projects. The following sections describe each element of the My Projects panel and the available actions in detail.

Team selector

Located next to your personal account icon, the team selector indicates the team you are currently viewing. Clicking it opens a dropdown of all teams you belong to; clicking one of the team names will change your view to show only that team's projects. Please note that when the Personal team is selected, your view includes all the projects in your Personal team, plus any projects assigned to you across other teams.

Note: You can create a new team directly from this dropdown menu, detailed instructions are available in the Share projects with your colleagues article.

Each team listed in the menu features a gear icon next to its name. By clicking this icon, you can access the team settings, where you can:

• Change the team name
• Search and view the team members
• Manage team members

Active/archived/cancelled projects 

By default, the My Projects panel shows your active projects in chronological order.

To display archived or cancelled projects, select the desired option using the project status filter located next to the Search by project name bar.

Projects can be archived or cancelled from the project menu in the project header.

When a project is archived or cancelled, users who try to access its jobs will see a message indicating that the job has been archived or cancelled, and advising them to contact the project owner to reactivate it.

Archived and cancelled projects can be reactivated from the drop-down menu in the top-right corner of the project header by selecting Unarchive project for archived projects or Resume project for cancelled projects.

Cancelled projects can also be permanently deleted by selecting the corresponding option from the project menu.

Note: The same status changes can also be applied at job level.

Editing project names

Once a project has been created in Matecat, you can edit its name from the My Projects panel:

• Find the project whose name you want to edit.
• Hover the mouse pointer over the project, a pencil icon will appear next to the project's name.

• Click the pencil icon to activate the text field where you can edit the project name.

• Enter the new name for your project. To save the changes, either click the Confirm button or press the Enter key.

Project information and available actions

Every project header contains all the information regarding the project and allows the project owner to carry out several project-level actions.

In the top-right corner of the header, you can find the Project menu. By clicking on the 3 bullet points, a list of the available options will drop down.

 

Here are the details of each option:

Activity Log – This shows a list of all the project-related activities. The list will include the user’s IP, the event date, the project and job ID, the language pair, the user name and email address, and the type of action performed.

Note: At the bottom right of each job, you will find the Last action link, which indicates the last action carried out on that project. By clicking on the link, you can access the activity log with a list of all the project-related activities.

Archive project – Marks the project as archived.

Cancel project – Marks the project as cancelled.

Delete project permanently – Permanently deletes a cancelled project.

Job information and available actions

A project is made up of one or more translation jobs. The My Projects panel offers a wide range of actions at the job level.

Under the project header, you can find all the relevant information regarding the job: 

Next to the Open button, you will find the Job menu. By clicking on the 3 bullet points, a list of the available options will drop down.

 

Here are the details of each option:

Change Password – This changes the job’s password, making the link inaccessible to anybody who received it before the password change.

Split – This divides jobs into smaller parts so they can be assigned to multiple translators.

Revise – This opens the job in a new window where you can work on the revision.

QA Report – This shows the overall quality report for the revised job and the number of issues per category, along with  statistical information about the translation job.

Draft / Download Translation – This enables the user to download the translated document at any stage of the translation process.

Download Original – This downloads the source file of the job.

Export XLIFF – This allows you to download the XLIFF file corresponding to the job/project.

Export job TMX – This allows you to download the translation memory corresponding to the job in TMX format.

Archive job – Marks the project as archived.

Cancel job – Marks the project as cancelled.

Delete job permanently – Permanently deletes a cancelled job.

Selecting multiple projects and jobs

You can select multiple projects directly from the My Projects panel to perform bulk actions.

To do so, hover the mouse pointer over a project or job; checkboxes will appear on their left side, check those corresponding to the relevant projects/jobs. Once one or more projects or jobs are selected, a vertical bar will appear allowing you to perform actions on all selected items at once.

You can select up to 100 jobs at a time.

If a project contains multiple jobs, you can select specific jobs within it. In this case, the actions available in the menu will apply to the selected jobs only. The actions available vary depending on the selection.

Notes on bulk actions

• The Assign to member option is unavailable when operating within the Personal team, or when only a portion of the jobs within a selected project have been checked.
• The Move to Team option is only available when all jobs within the selected projects are included.

Project status alerts

The bubble button indicates that comments have been added to the project. By clicking on this button, you can access the editing interface where all the comments are displayed.

The QR button appears when the project has been revised and the overall quality of the translation is a “Fail”. You can click on the button to see the quality report.

The warning icon informs you that there are unresolved issues in the job. Click on this button to open the editor page and check the issues.